How to modify existing transport rules to add/remove user groups?

Resolution:

You can manually edit the transport rules in the Exchange admin center (EAC) to add or remove users and groups whose emails get signatures. Follow the links below to know how to:

• Edit the Transport Rule in the Exchange Admin Center
• Restrict the scope of users who receive signatures
• Expand the scope of users who receive signatures
• Add a user to a group in Office 365

Edit the Transport Rule in the Exchange Admin Center

1. Sign in to the Exchange Admin Center (EAC).
2. Navigate to the Mail flow, and then Rules in the left panel.
3. Select the Sigsync Routing Rules in the Rules page and click on the Edit icon.

   

Restrict the scope of users who receive signatures

Sigsync transport rule is set in such a way that all emails sent inside the organization will be redirected to the Outbound connector. Signatures are available to all the users without any limitation.

4. To limit email signatures only to the users of a specific group, click on the add condition button as highlighted below.

   

5. Choose The sender > is a member of this group.

   

6. Select a group from the Select Members window, add the group by clicking Add->, and click OK. You can select more than one group.

   

7. Click on the Save button to update the transport rule changes.

Note: Enter the email address(es) in the text field next to the Check names button to manually add some groups if they are not displayed in the picker and click on the Check names button.

Expand the scope of users who receive signatures

There are two ways to allow multiple users to receive signatures.

• Remove the condition restricting the scope of senders to a specific group.
• Add the groups again in the existing scope of the senders.

Remove the condition restricting the scope of senders to a specific group.

To remove the limit on senders, edit the transport rule as shown below, so that all the users inside your organization are able to add their signatures to their messages.

1. Open the existing transport rule.
2. Click on the x (remove) button in front of The sender is a member of...

   

3. Click on Save to update the changes.

Add the groups again in the existing scope of the senders.

To add another group of users to the scope of senders who receive email signatures, edit the transport rule as shown below:

4. In the transport rule window, click on the group name next to The sender is a member of condition.

   

5. Now choose another group in the Select Members window and click on Add to include additional groups. Click on the OK and Save buttons to save the changes.

   

Add a user to a group in Office 365

1. Sign into Office 365 admin center.
2. Expand Teams & Groups in the left panel and select Active teams & groups.
3. Open the group where you want to add a new user.
4. Then, go to the Members option and click on View all and manage members.
5. Now click on the Add members option to see all the users list.
6. Select the user you want to add or search the user in the search bar. Click on Save to save the changes and close the group window.