Integrate Calendly into your email signature using Sigsync

Calendly is an online scheduling tool that simplifies the process of booking meetings by allowing others to view your availability and choose a convenient time. Instead of back-and-forth communication to arrange meetings, Calendly offers a scheduling link that recipients can use to book directly in line with your availability.

Integrating a Calendly link into your email signature using Sigsync Office 365 email signature service creates a more streamlined and professional communication experience. With Sigsync, you can centrally manage and design signatures across your organization while incorporating personalized Calendly links for each user.

This integration ensures that:

• Effortless scheduling: Recipients can click on the link in your email signature to directly schedule meetings, eliminating the need for manual coordination.
• Consistency: Each user’s signature is automatically updated with their unique Calendly link, maintaining uniformity in branding and functionality.
• Increased productivity: Time spent arranging meetings is drastically reduced, allowing both you and your recipients to focus on more important tasks.

Configure Calendly

Before adding a meeting link into your email signature using Sigsync, you first need to configure your Calendly account.

Once configured, each team member will receive a unique scheduling link. One of the simplest ways to format these links is by using the following structure:

https://calendly.com/${givenName}-${surename}/{Meeting Name}

Calendly also offers various scheduling options, such as:

• Round Robin Scheduling: Automatically distributes meetings among team members based on specific requirements.
• Group meeting invites: Enables the scheduling of group meetings at a time that is most convenient for all attendees.

Know more about configuring Calendly

Add Calendly link in email signature using Sigsync

1. Login to Sigsync dashboard
2. Navigate to Signature Editor

   

3. Select the template and drag and drop the ‘Single-line’ text field

   

4. Select the text and edit it as ‘Schedule 20-minutes call’

   

5. Select the text. On the right side ‘Properties’ pane, select the ‘Hyperlink‘ tab and insert : https://calendly.com/${givenName}-${surename}/20min
   Where,
   • {givenName} is the first name of the team member,
   • {surname} is the last name of that team member,
   • 20min is the meeting type mentioned in Calendly.

   

6. Search the sender in the preview pane

   

7. When your recipient clicks the meeting link, they'll go to the scheduling page. They can pick a time slot, set up the meeting, and add it to their calendar easily.