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Email Signature for Exchange and Office 365
Sigsync is an all-in-one email signature and disclaimer solution for Office 365 and Exchange. Add consistent web-based signatures to all your emails and manage them from a centralized dashboard.
- Dashboard
- Features
- Pricing
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User Manual
Exchange & Office 365 Email Signature
Manual Menu
- Overview
- Supported platforms and requirements
- Steps to set up email signature
- Dashboard
- Manage Tenant Signatures
- Manage Tenants
- Create Signature Templates
- Assign Signature Template
- Signature Rules
- Sigsync signature modes
- Custom Attributes Manager
- Set SPF record
- MX Record
- Deregister tenant
- Settings
- Sync AD Changes
- Signature Occurences in email conversation
- Signature Occurences in email conversation
- Apply signature to every email
- Apply signature to the first email only
- Apply signature to first email, remove it from the conversation
- Apply signature to every email, remove its previous occurrences
- Assign signature template
- Assign subsequent email template
- Signature position in email conversation
- Enable Email Signature in Sent Items Folder
- Enable Outlook Signatures Add-in
- Switch between signature modes
- Hosted or Embedded images in Addin
- Remove Signature added by mobile
- Add linked or embedded images to signature
- Processing Secure Messages
- HTML Signature
- Add tenant admin
- Add Global Admin
- Sigsync Outlook signatures Add-in
- Introduction
- System requirements
- Deploying add-in for all the users (centralized deployment)
- Deploying add-in for individual user
- Adding Sigsync Signature from Panel
- Enable 'Preview Only' mode for Sigsync Signatures Add-in
- Directly add signatures while composing an email
- Switch between signature modes
- Hosted or Embedded images in Addin
- Remove add-in from all the users (centralized deployment)
- Remove add-in from individual user
- Processing Secure Messages
- Signature Generator
- License
- Reseller
- Reseller FAQ's
- Register as Reseller
- Reseller Dashboard Login
- Add Customers
- Set up & Manage Customers Signatures
- Reseller Subscription
HTML Signature
HTML stands for Hypertext Markup Language and allows adding hyperlinks and hosted images in an email signature. It gives full flexibility to add banners, colorful layouts and make the email signature interactive. RTF stands for Rich Text Format that can stylize the text such as making it bold, italics, adding bullet points etc. RTF format can only embed the images inside the email and cannot add hyperlinks to it. A plain text email does not support any formatting unlike HTML and RTF but reduces the size of the email and is supported by all the email clients.
These options in the Settings section allow you to have signatures on any email without limitations of email being only text or RTF format etc. If no email convert option is selected, then only HTML emails will have HTML signatures. Text emails will have text signatures and RTF will not have any signature. You have to convert RTF email to HTML email to the add the signature.
- Convert plain text email to html
Choosing this option will convert any text emails sent, to HTML email and email will contain both text and HTML signatures. If the receiver's email client supports HTML email, HTML signature will be shown. If it only supports text format, then text signature will be shown instead. Click the Save Changes button to save.
- Convert RTF email to html
Step 1: To convert the RTF email to HTML format, select the Convert RTF email to html option. In the convert RTF Mail to HTML wizard click the Next button.
Step 2: A one time use authorization code will be generated. Copy the Code provided and click Authorize to open a Microsoft Sign in page.
Enter the copied code in space provided and sign in as a global admin of your Office 365 tenant. On successful sign in, close the sign-in page and return to the Sigsync Dashboard. You will be automatically taken to the next step.
Authorization is required to convert RTF mail to HTML. Sigsync uses secure OAuth 2.0 authentication and none of your credentials are used or stored anywhere.
Step 3: Click the Convert button to convert any RTF emails to HTML. This email will contain both text and HTML signatures. If the receiver's email client supports HTML email, HTML signature will be shown. If it only supports text format, then text signature will be shown instead.
Wait for a few minutes and the process will complete. That’s it! Your RTF emails to HTML conversion is successful. Click the Continue button.
Note: If you have done manual configuration instead of automatic, you will have to run a command in powershell to convert RTF email to HTML email. Read more
- Convert all email to html
Step 1: To convert all your emails to HTML format, select the Convert all email to html option. In the convert RTF Mail to HTML wizard click the Next button.
Step 2: A one time use authorization code will be generated. Copy the Code provided and click Authorize to open a Microsoft Sign in page.
Enter the copied code in space provided and sign in as a global admin of your Office 365 tenant. On successful sign in, close the sign-in page and return to Sigsync Dashboard. You will be automatically taken to next step.
Authorization is required to convert all emails to HTML. Sigsync uses secure OAuth 2.0 authentication and none of your credentials are used or stored anywhere.
Step 3: Click the Convert button to convert all sent emails to HTML email. This option is useful, when you are using multiple platforms such as Mobile, Desktop Outlook, Outlook Web which can send emails in different formats based on their settings. So, to make sure all emails have an HTML signature, you can choose this option to convert all emails to HTML format.
This will enable the email to support HTML signatures which contain images and styles. This is available only if the receiving email client also supports HTML emails. If it only supports text format, then a text signature will be shown instead.
Wait for a few minutes and the process will complete. That’s it! All your email will be converted to HTML successfully. Click the Continue button.
Note: If you have done manual configuration instead of automatic, you will have to run a command in powershell to convert RTF email to HTML email. Read more
Streamline Email Signature Management with a Free On-demand Demo from Sigsync
Sigsync email signature service provides effortless, centralized signature management for Office 365 and Exchange. Our team can assist you in quickly setting up company-wide signatures. Request a free on-demand demo to see how Sigsync can simplify your email signature management process.
